How to switch easily to Declarium
Tell us which customs procedures and shipment flows your current broker handles. Together we agree data handover, required authorizations, and the start date. You then send your invoices or shipment data to Declarium. We handle the agreed declarations and return status updates, queries, and documents in one place.
- Agree countries, procedures, and authorizations together
- Send your existing invoices and shipment data
- Receive customs clearance, status, and documents through Declarium
Why companies switch customs agents or service providers
Many companies do not switch because the current provider is fundamentally wrong, but because the process no longer fits the volume. Email attachments, manual follow-up questions, unclear status, and missing data feedback slow operations once customs becomes recurring work.
- Less dependency on email and PDF workflows
- More visibility into status, errors, and documents
- Cost savings through less manual coordination and rework
Start with Declarium without integrating everything immediately
A transition does not have to begin with a large ERP project. Companies can use Document AI to read existing invoices and packing lists from PDFs or ingest shipment data through Excel/CSV uploads. When volume and process maturity increase, the customer system can later connect to the Declarium REST API.
- Quick start through Excel/CSV uploads or Document AI
- Later API integration by the customer team or integration partner
- Status, documents, and questions returned to operations
What should be clarified before switching?
A clean transition starts with the basics: which procedures are handled by the current broker, which data sources exist, which authorizations or guarantees matter, and which historic documents must remain available? Declarium helps translate these questions into a workable process.
- Define procedures, countries, goods flows, and volumes
- Check EORI, authorizations, guarantees, master data, and documents
- Handle open cases, archive, and evidence deliberately
Digital customs clearance with personal support
Switching to Declarium gives you operational customs clearance and a digital platform from one provider. Automated data intake and validation reduce repeated manual entries. Status updates, MRNs, and customs documents are available in one place. Our customs specialists handle your cases and work with you to resolve queries. For recurring volume, you can connect ERP, WMS, TMS, or shop systems through the REST API.
- Personal customs specialists for day-to-day clearance
- Transparent status, MRNs, and documents on one platform
- Optional REST API integration with your systems
Data ownership and transparency after the switch
A common reason for switching is lack of transparency: companies do not know early enough which case has been accepted, where documents are stored, or which questions are still open. Declarium returns status, MRN, documents, errors, and questions in a structured way.
- Status and document feedback for operations teams
- Audit archive for customs evidence and later reviews
- Better data basis for purchasing, shipping, warehouse, and compliance
When switching to Declarium makes sense
Declarium fits especially well when customs operations are recurring and several teams or systems are involved. For very rare one-off cases, a classic manual provider may be enough; recurring import, export, or transit workflows benefit from structured data, automation, and controlled exception handling.
- Recurring import, export, or transit workflows
- Need for fewer manual broker and email processes
- Goal to reduce cost per case and internal coordination effort
