Document AI for export

Create Export Declarations from Invoices with Document AI

Solution approach

Export data from invoices instead of manual retyping

Many export workflows start with a commercial invoice but still require manual transfer: items, values, consignee, Incoterms, weights, and packages are copied from PDFs into emails, spreadsheets, or customs forms. Declarium uses Document AI to structure this data for export declarations.

Data extraction from commercial invoices, packing lists, and PDFs
Structuring item, value, quantity, weight, and consignee data
Less manual entry before export document creation

From PDF to export declaration

The workflow stays traceable: documents are uploaded or handed over, customs-relevant fields are extracted, missing or contradictory information becomes visible, and validated data can be used to prepare the export declaration.

Upload one or more invoices and shipping documents as PDFs
Extraction and normalization of customs-relevant invoice data
Export declaration preparation from checked data

Export document, MRN, and status back into operations

The real automation does not stop at text recognition. Operations teams need a result that shipping, warehouse, accounting, and customs teams can use: export document, MRN, questions, errors, status, and documents need to be returned in a traceable way.

Export document and MRN after export acceptance
Status, error, and document feedback
Archive for export evidence and later audits

Controlled AI instead of unchecked document automation

Invoices do not always contain every field needed for a correct export declaration. Commodity code, origin, weights, or Incoterms can be missing, ambiguous, or inconsistent with the shipment. Declarium treats AI output as controlled support, not as unchecked truth.

Plausibility checks before customs filing
Human-in-the-loop for missing or uncertain data
Expert service fallback for customs-related questions

Prepare commodity codes and item data from documents

If invoices or product data already contain customs tariff numbers, they can be received and checked within the workflow. If information is missing, Declarium can support classification and validation of customs-relevant item data instead of silently passing unclear data onward.

Receive existing commodity codes from documents or master data
Support for missing product and customs data
Exceptions for incomplete or contradictory item data

Start quickly and integrate later

Companies do not have to begin with a large ERP project. A Document AI-assisted export process can start with one or more existing invoices or shipping documents as PDFs. Tabular data can be ingested through Excel/CSV uploads; for recurring volume, the customer system can later connect to the Declarium REST API.

Start with existing invoices and export documents
Useful for recurring export document workflows
Later API integration by the customer team or integration partner

Common Questions

Can Declarium create an export document from an invoice?

Yes. Declarium can extract customs-relevant data from commercial invoices, packing lists, and PDF documents, check it, and prepare it for the export declaration. After acceptance, export document, MRN, status, and documents can be returned in a structured way.

Which invoice data is relevant for an export declaration?

Typical data includes exporter, consignee, goods description, values, currency, quantities, weights, packages, Incoterms, origin information, commodity codes, and transport or shipment references.

Does Document AI replace customs validation?

No. Document AI reduces manual data entry, but it does not replace controlled validation of customs-relevant data. Declarium uses plausibility checks, exceptions, and human-in-the-loop handling so uncertain data does not move unchecked into a customs declaration.

What happens if information is missing from the invoice?

Missing or contradictory information becomes visible as a question or exception. The case can be completed or reviewed before an export declaration is prepared from the data.

Can Declarium receive commodity codes from invoices?

Yes. Existing commodity codes can be received from documents or master data and included in the customs workflow. If data is missing or unclear, Declarium can support the classification and validation of customs-relevant item data.

Is ERP integration required?

No. Companies can start with one or more invoices or shipping documents as PDFs. Excel/CSV uploads are available for tabular data, while a later REST API integration can be implemented on the customer side.

Who benefits from creating export declarations from invoices?

It is especially useful for companies with recurring exports, many commercial invoices, manual document transfer, broker email workflows, or a need for traceable status and document feedback.