Export data from invoices instead of manual retyping
Many export workflows start with a commercial invoice but still require manual transfer: items, values, consignee, Incoterms, weights, and packages are copied from PDFs into emails, spreadsheets, or customs forms. Declarium uses Document AI to structure this data for export declarations.
- Data extraction from commercial invoices, packing lists, and PDFs
- Structuring item, value, quantity, weight, and consignee data
- Less manual entry before export document creation
From PDF to export declaration
The workflow stays traceable: documents are uploaded or handed over, customs-relevant fields are extracted, missing or contradictory information becomes visible, and validated data can be used to prepare the export declaration.
- Upload, email, structured file, or API as starting point
- Extraction and normalization of customs-relevant invoice data
- Export declaration preparation from checked data
Export document, MRN, and status back into operations
The real automation does not stop at text recognition. Operations teams need a result that shipping, warehouse, accounting, and customs teams can use: export document, MRN, questions, errors, status, and documents need to be returned in a traceable way.
- Export document and MRN after export acceptance
- Status, error, and document feedback
- Archive for export evidence and later audits
Controlled AI instead of unchecked document automation
Invoices do not always contain every field needed for a correct export declaration. Commodity code, origin, weights, or Incoterms can be missing, ambiguous, or inconsistent with the shipment. Declarium treats AI output as controlled support, not as unchecked truth.
- Plausibility checks before customs filing
- Human-in-the-loop for missing or uncertain data
- Expert service fallback for customs-related questions
Prepare commodity codes and item data from documents
If invoices or product data already contain customs tariff numbers, they can be received and checked within the workflow. If information is missing, Declarium can support classification and validation of customs-relevant item data instead of silently passing unclear data onward.
- Receive existing commodity codes from documents or master data
- Support for missing product and customs data
- Exceptions for incomplete or contradictory item data
Start quickly and integrate later
Companies do not have to begin with a large ERP project. A Document AI-assisted export process can start with uploads, emails, or existing PDF documents. For recurring volume, the customer system can later integrate into the Declarium API.
- Start with existing invoices and export documents
- Useful for recurring export document workflows
- Later API integration by the customer team or integration partner
