Privacy Policy

Thank you for your interest in our company. Data protection and privacy are of particular high priority for the management of Declarium GmbH. The Declarium website can generally be used without providing personal data. If someone is interested in our services or wishes to make use of special services via our website, it may be necessary to process personal data.

The controller responsible for processing data under the General Data Protection Regulation (GDPR) is:

The website of Declarium GmbH collects a series of general data and information when a data subject or automated system calls up the website. This general data and information is stored in the server log files. The (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-websites which are accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet Protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information used for security purposes in the event of attacks on our information technology systems.

When using these general data and information, Declarium GmbH does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack.

The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f GDPR. Our legitimate interest follows from the purposes for data collection listed above. Under no circumstances do we use the data collected for the purpose of drawing conclusions about your person.

The personal data collected from you will be used for the following purposes:

• To provide our services and functions of our website.
• To fulfill our contractual obligations and services.
• To process your requests and for communication with you.
• To improve our website and services by analyzing usage data.
• To ensure the security and stability of our IT systems.

Your personal data is processed on the following legal bases:

• Art. 6 para. 1 lit. a GDPR: Consent of the data subject.
• Art. 6 para. 1 lit. b GDPR: Performance of a contract or in order to take steps prior to entering into a contract.
• Art. 6 para. 1 lit. c GDPR: Fulfillment of a legal obligation.
• Art. 6 para. 1 lit. f GDPR: Safeguarding the legitimate interests of our company, e.g. to improve our services and the security of our IT systems.

Your personal data will only be passed on to third parties if this is necessary to fulfill our contractual obligations, if you have expressly consented or if there is a legal obligation. The recipients of your data may include:

• Authorities and state institutions, insofar as we are legally obliged to do so.
• Partner companies and other third parties if this is necessary to fulfill our contractual obligations or if there are legitimate interests.
• Service providers that we need to provide our services (e.g. hosting providers, email service providers).

We ensure that all external service providers who process data on our behalf are contractually obliged to comply with the applicable data protection regulations. Your personal data will only be transferred to third countries if an appropriate level of data protection is guaranteed or you have expressly consented to this.

The website of Declarium GmbH contains information that enables quick electronic contact to our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (email address). If a data subject contacts the controller by email or via a contact form, the personal data transmitted by the data subject is automatically stored.

The data transmitted via the contact form is processed through the Web3Forms service. Web3Forms forwards the form data to us by email without permanently storing it. This data is processed on the basis of Art. 6 para. 1 lit. b GDPR if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures.

We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains. Statutory provisions – in particular retention periods – remain unaffected.

For security reasons and to protect the transmission of confidential content, this site uses SSL or TLS encryption.

This website uses only technically necessary cookies that are required for the operation of the website. No tracking cookies or marketing cookies are used.

Technical cookies may be used, for example, to store your user settings. These cookies are set without your explicit consent, as they are required for the basic functionality of the website (Art. 6 para. 1 lit. f GDPR). You can control the use of cookies at any time via your browser settings.

This website uses Cloudflare Web Analytics, a privacy-friendly analytics service provided by Cloudflare, Inc. Unlike traditional analytics tools, Cloudflare Web Analytics does not use cookies and does not collect personal data. Only aggregated, anonymous data about page views and Core Web Vitals is collected.

The use is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the anonymized analysis of user behavior in order to optimize its website.

For more information, please visit: cloudflare.com/web-analytics

This website uses locally hosted fonts (Public Sans and IBM Plex Mono). The font files are loaded directly from our server, so no connection to external servers such as Google is established. No personal data is transmitted to third parties.

Our website contains a link to our official profile on the social network LinkedIn. This is a simple external link, meaning that no personal data is transferred to LinkedIn when you visit our website.

However, if you click on the link, you will be redirected to the LinkedIn platform. By visiting LinkedIn, personal data such as your IP address or other information may be processed by LinkedIn. We do not have any influence on the processing of your data by LinkedIn.

For more information about how LinkedIn processes personal data, please refer to their privacy policy: linkedin.com/legal/privacy-policy

We only store your personal data for as long as is necessary to fulfill the purposes for which it was collected or as required by law. The following retention periods apply in detail:

• Contract data: These are stored for the duration of the contractual relationship and in accordance with the statutory retention periods.
• Communication data: Data from inquiries will be deleted after the inquiry has been processed, provided there are no statutory retention obligations.

You have the following rights regarding your personal data:

• Right of information: You have the right to receive information about the personal data stored about you.
• Right of rectification: You have the right to request the rectification of inaccurate or incomplete data.
• Right of erasure: You have the right to request the erasure of your personal data, provided that there are no statutory retention obligations to the contrary.
• Right of restriction of processing: You have the right to request the restriction of the processing of your data.
• Right of objection: You have the right to object to the processing of your data.
• Right of data portability: You have the right to request the transfer of your data to another controller.

You can contact us at any time to exercise these rights. You will find the contact details at the top of this privacy policy.

We use technical and organizational security measures to protect your personal data from loss, misuse and unauthorized access. These include measures such as encryption, firewalls and secure servers. Our security measures are regularly reviewed and adapted to technological progress.

We reserve the right to amend this privacy policy at any time in order to adapt it to changed legal situations or in the event of changes to the service and data processing. The current version of the privacy policy is always available on our website. We will inform you of any significant changes by means of a notice on our website.

If you have any questions about data protection or would like to exercise your rights regarding your personal data, you can contact us at any time using the following contact details:

If you believe that the processing of your personal data violates the General Data Protection Regulation (GDPR), you have the right to lodge a complaint with a supervisory authority.